January 26, 2016

Pre-Admission Review

Some applicants to CSU have a criminal or disciplinary history. We require those applicants to tell us about those events before we consider admitting them to CSU. We request that information by asking these two questions on the Application for Admission:

  • Do you have any criminal charges pending against you or have you ever been convicted of a crime, made a plea of guilty, accepted a deferred judgment, been adjudicated or been required to register as a sex offender? (Moving violations, such as speeding tickets, are exempt, but DUI/DWAI must be included.)
  • Have you ever been found responsible for any disciplinary violation at an educational institution you have attended from the 9th grade forward (or the international equivalent), whether related to academic misconduct or behavioral misconduct, that resulted in disciplinary action?

If an applicant checks yes to either or both questions, they will be asked to provide a concise explanation that details what happened, who was involved, what charges or sanctions (if any) were brought upon you as a resolute, what penalty/remedy was assessed (if applicable) and how the situation has resolved.  It is also important to address what was learned from the experience and what changes, if any, have resulted.  The response will be reviewed by the Student Resolution Center (SRC). And additional information may be requested by SRC as needed.

For applicants who have pending criminal charges, have been convicted of a crime, are presently incarcerated or on probation, or have been suspended or expelled from another institution for acts of violence, threatened violence, sexual misconduct or related behaviors the procedures outlined below will be followed:

A copy of the application for admission will be forwarded to the SRC by the Office of Admissions.  SRC will have a hearing officer from Student Conduct Services review the criminal history and subsequent documentation.  If the staff person determines that the criminal history does not rise to a safety concern for the institution, the hearing officer will approve of discipline clearance for the applicant.

If the hearing officer reviews the documentation provided by the applicant and believed this individual may pose a risk to campus safety, they will forward the materials to the Pre-Admission Applicant Review Committee. 

The committee may require that the applicant sign a release of information as it relates to alcohol/drug treatment recommendations, treatment verification, etc.

The Pre-Admissions Application Review Committee shall have access to all relevant information pertaining to the applicant, such as police reports, court documents and treatment provider recommendations.  In addition, the committee shall have the right to communicate with any person, including experts, who can supply relevant information. A meeting of the committee will be convened by the Director of SRC once all relevant information is received.  The applicant is encouraged to participate either in person or on the phone on the date/time designated for the meeting with the committee.

Applicants will be given notice of all issues and will be afforded the opportunity to appear in person (or from a distance using audio and/or visual technology).  The applicant may bring an advisor or support person to the hearing, at their own expense. The advisor may be an attorney. The advisor is limited to counseling the applicant, but may not represent the applicant and speak on the applicant’s behalf, or participate directly in the hearing. Advisors may not serve in a dual role as a witness in the hearing. The Pre-Admissions Application Review Committee may also consult with or include University Counsel as an advisor at the hearing.

The Pre-Admissions Application Review Committee will forward to the Office of Admissions and Office of the Graduate Dean, as appropriate, a recommendation regarding the admission of the applicant. The committee will set forth in writing the factual basis of its decision. A recommendation for admission to the University may be upon such conditions as the committee deems necessary to protect all members of the University community. This may include such items as continued counseling, the denial of the right to participate in certain programs extracurricular activities, and the denial of access to University-operated residence halls or other facilities.  If the applicant is not cleared by the committee for reasons listed above, the Office of Admissions or the Graduate School, as appropriate, will withdraw the application from the review process.

The SRC will then inform the applicant and the appropriate department in writing of the decision, the reasons for the decision and that the applicant has the right to appeal the decision within ten (10) business days of the date of the letter. The applicant can direct an appeal to the office of the Provost/Executive Vice President at:

Office of the Provost/Executive Vice President
Colorado State University
108 Administration Building
Fort Collins, Colorado 80523-1001
970-491-6614 (Office).

Appeals will be reviewed by the Office of the Provost/Executive Vice President. The decision of this office will be final.

This policy is also available in the CSU Policy Library

Frequently Asked Questions

When I applied to CSU, I checked yes to a question about criminal conviction or academic disciplinary action. What happens next?

The Student Resolution Center will carefully review the explanation you provided on your application. This is called a Pre-Admission Review. They will then do one of three things:

  • Clear your application through the rest of the admissions process
  • Ask you to provide more information about the situation (a police report, for example)
  • Schedule a Pre-Admission Hearing, to be conducted in person at CSU. If you are unable to attend in person, the hearing may be conducted as a conference call.

How long will the Pre-Admission Review take?

Please allow 4-6 weeks.

How can I speed up my Pre-Admission Review? I need to register for classes.

If you included a written explanation of your criminal or disciplinary history in your application, then you did all you can to expedite the process.

Please wait at least four weeks after your application is considered complete with admissions (all green checks besides Pre-Admissions Review) to call our office.

May I send a character reference to support my application?

Please wait to hear from the Student Resolution Center before providing any additional information.

What happens at a Pre-Admission Hearing?

You will explain and discuss your criminal and/or disciplinary history. The Pre-Admission Committee will then do one of these three things:

  • Clear your application through the rest of the admissions process
  • Clear your application with certain conditions, such as attending alcohol education programs or counseling sessions
  • Decline your application and notify Admissions

Who is on the Pre-Admission Hearing Committee?

Typically the committee includes one or more representatives of the University Counseling Center, CSU Police Department, Associated Students of CSU, and Student Resolution Center. For Graduate Admissions, a representative of the Graduate School will also be present.

Can I appeal the decision of the Pre-Admission Hearing?

Yes.  Appeals will be reviewed by the Office of the Provost.  The decision of this office will be final.